Constitution and By-Laws...

CONSTITUTION

Article I – Name

This society shall be known as the Rosary Society of St. Mary’s Church, Manhasset, NY.

Article II – Patroness

The patroness of the Rosary Society shall be the Blessed Virgin Mary under the title of the Immaculate Heart of Mary.

Article III – Objects

Section 1. General Mission

The primary purpose of the society is to praise and honor the Blessed Virgin Mary and to secure her patronage by the recitation of the Rosary for the mutual spiritual benefit of all its members throughout the world, and to promote and aid the parish spiritually by performing activities for the care and well being of the Church, Rectory and Pastor.

“The Rosary Society fosters devotion to Mary through prayer and good works for causes that would be dear to her heart.”

Section 2. Particular Purpose

A. To promote devotion to Our Blessed Mother through the prayer of the Rosary.

B. To render assistance whenever necessary to the parish.

C. To support small unmet financial needs of the parish or its parishioners.

Article IV – Membership

Section 1. Eligibility

Every Catholic woman who is registered and in good standing with the parish is eligible to become a member of the Rosary Society. Women who are connected to the parish through the schools may also be eligible.

A. Only practicing Catholics can serve as officers in the Society.

Section 2. Daughters of Mary

Young women of High School age are eligible to join the Daughters of Mary, and thereby become members of the Rosary Society. The young women will be mentored by committed adults who will help direct and guide their spiritual growth.

Section 3. Loss of membership

A member automatically forfeits her membership in the Society when:

A. She moves away from the Parish and resigns.

B. She is delinquent in dues for a period of (1) one year.

Article V – Officers

Section 1. Offices

The Officers of this Organization shall be:

President

Vice President

Secretary (Membership)

Secretary (Recording)

Treasurer

The Pastor

Section 2. Terms

The term of office shall be (2) two years.

Article VI – Amendments

The by-laws may be amended by a majority vote of the members present at a regular meeting, provided the amendment has been previously approved by the pastor and the officers.

BY-LAWS

Article I – Duties of the Officers

Section 1. President

A. It shall be the duty of the President to preside at all regular and special meetings.

B. She shall see that the rules and regulations of the Society are carried out.

C. She is an ex-officio member of all committees.

D. She shall appoint special committees as necessary to accomplish determined objectives.

E. She shall act as the official Spokeswoman for the Society.

F. She shall seek to enlist new members for the Society from families that move into the Parish or from other sources.

G. In emergency situations, the President shall be authorized to sign checks.

H. She shall keep inform the Society of any sick members so that they may be prayed for or consoled.

I. On occasion of member’s death she shall request a Mass and recite a rosary with other members for repose of the deceased soul.

Section 2. Vice President

A. The Vice President shall assist the President in fulfilling all the above duties.

B. The Vice-President shall perform the all the above duties of the President in the event of the latter’s absence.

C. The Vice President becomes President after the President has served two years or if the President vacates the office.

Section 3. Recording Secretary

A. The Recording Secretary shall keep the proceedings of all meetings (i.e minutes), as well as other records of the Society.

B. She shall also attend to the correspondence of the Society, and do such other work as usually pertains to the office.

Section 4. Membership Secretary

The Membership Secretary shall keep a correct record of membership and dates of induction.

Section 5. Treasurer

A. The Treasurer shall keep a record of all financial transactions of the Society.

B. She shall collect all dues and keep an accurate account of such.

C. She shall pay all approved bills.

D. She shall after the last meeting of the year (June), distribute all charitable contributions to recipients named by the Board, minus the necessary amount needed by the Society for operation purposes.

Article II – Election of Officers

Section 1. Elections

A. The officers shall be elected annually at the regular meeting in May and take office at the close of that meeting.

B. Officers will serve 2-year terms.

C. In the event there is no one to fill the position, an officer may hold the office for an additional year.

Article III – Meetings

Section 1. Schedule

A. There will be six to nine announced Board meetings a year, usually held on the first Monday of the month during the period from October to May.

B. Should any of the meetings of the Society fall on a holiday, the meeting shall be held on the next most convenient day.

C. Additional meetings may be scheduled if required.

D. There are no meetings in January or in the summer months.

Section 2. Quorum

Five (5) members and three (3) officers shall constitute a quorum for the transaction of business.

Article IV - Order of Business at Meetings

Section 1. Order of Business

A. Call to order by President or Vice-President

B. Opening Prayer

C. Reading of Minutes by Secretary

D. Treasurer’s Report

E. Membership Report

F. Reports of committees

G. Old Business

H. New Business

I. Pastor’s comments

J. Closing Prayer

Members should be brief in their comments so that the meeting will not be unduly prolonged. Regular meetings should not last more than 1 or 1 ½ hours.

Article V – Dues

Section 1. Dues

A. Dues are $25.00 are required of all members, active and inactive.

B. Dues are payable in September of each year and are deposited in the Rosary Account.

C. If dues are not paid by November 10, a delinquent notice will be sent. A reminder shall be placed in the bulletin.

D. To be delinquent in dues for one year constitutes grounds for automatic cancellation of membership.

E. If a past member wants to rejoin after cancellation, she must pay the current years’ dues.

Article VI – Privileges

Section 1. Spiritual Benefits

A. Two Masses will be offered each year for all the living and deceased members of the Society.

B. On the occasion of the death of a member, a special Mass shall be requested by the President. If at all possible, a Rosary led by the President shall be recited by members before the funeral or after the wake. Members are encouraged to attend the funeral.

C. In the event of a serious illness for a member, a Mass card will be sent. The patient will be assured of the prayers of the Society.

Article VII– Responsibilities of the Members

Section 1. General Responsibilities

A. All members are expected to pray for members of the worldwide Rosary Society, pray for all parishioners, receive the Sacraments, pay annual dues of $25, attend meetings, attend and assist with events and projects, and enjoy the benefits of serving Our Lord, our Church, our Parish, and our fellow members.

B. A Marian medal, a membership list and a copy of the by-laws are given to each new member upon Induction. Each member is expected to read and become familiar with the by-laws and is encouraged to take an active part in all the activities.

Section 2. Reception of the Sacraments

A. Society members should strive to receive the Sacrament of Reconciliation monthly and to receive Holy Communion as frequently as possible.

B. Members are encouraged to attend Adoration.

Section 3. Recitation of the Rosary

A. Members are encouraged to pray 20 decades of the Rosary at least once a week.

B. One or more members of the Society will lead the Rosary before each Board meeting, at the Opening Mass, Day of Recollection, Closing Mass and at other prayer meetings.

Section 4. Promotion of Devotion to Mary and to the Prayer of the Rosary

A. All members shall help one another to strengthen our commitment to model our lives on those of Jesus and Mary.

B. All members shall work, contribute, and participate where necessary to promote devotion to the Blessed Mother and to the prayer of the Rosary by sharing knowledge of our Catholic faith and by giving witness with our example.

Section 5. Charitable Events

To benefit the needs of the Parish, all members shall work, contribute, and participate where necessary to make the annual Christmas Dinner and Champions for Charity shopping opportunity successful.

ARTICLES VI – COMMITTEES

Section 1. All Committees

A. There shall be such standing and special committees, approved by the officers and Pastor, as are required for the proper functioning of the Society and the accomplishment of its objects.

B. Chairmen of standing and special committees shall be appointed by the President with the approval of the officers and the Pastor.

C. Committee Chairmen are to report at each business meeting and if unable to be at the meeting, their reports are to be turned in to the Secretary the day before the meeting. This is important in order to keep the minutes to date.

Section 2. Special Committee

A. Any given number of special committees shall be appointed by the President.

B. It shall be the duty of each committee to initiate and conclude the business assigned to it, in a way and at the time indicated by the President.

C. When the object of the committee has been fulfilled, its functions shall cease.